General Counsel | LSCS Policy Manual |

Human Resources Policy

LONE STAR COLLEGE SYSTEM DISTRICT
BOARD POLICY MANUAL
Fourth Edition

Table of Contents: Section IV - Human Resources

IV.A. HIRING EMPLOYEES

IV.A.1. Hiring Practices

IV.A.1.01 Promotion, Job Posting, Classification
IV.A.1.02 Fair Employment Practice
IV.A.1.03 Employment
IV.A.1.04 Re-employment
IV.A.1.05 Selection Guidelines
IV.A.1.06 Nepotism
IV.A.1.07 Pre-Employment Physical
IV.A.1.08 Reference Checks/I.D. Badges
IV.A.1.09 Criminal Background Checks
IV.A.1.10 Other Review of Background
IV.A.1.11 Fair Credit Reporting Act

IV.A.2. Credentials, Records and Confidentiality

IV.A.2.01 Credentials
IV.A.2.02 Official Personnel File
IV.A.2.03 Access to Official Personnel File Information
IV.A.2.04 Requests for Information about LSCS Employees and Former Employees
IV.A.2.05 Use of Social Security Numbers
IV.A.2.06 Confidentiality of Employment Decisions

IV.A.3. Immigration and Hiring Non-Citizens

IV.A.3.01 Non-Discrimination
IV.A.3.02 Immigrants
IV.A.3.03 Non-Immigrants
IV.A.3.04 F-1 Visa
IV.A.3.05 J-1 Visa
IV.A.3.06 Benefits Eligibility

IV.B. EMPLOYMENT RELATIONSHIP

IV.B.1. Employee Appointment Types

IV.B.1.01 Appointment Categories
IV.B.1.02 Exempt and Non-Exempt Employees
IV.B.1.03 Change of Assignment Transfers

IV.B.2. Contractual Employees

IV.B.2.01 General
IV.B.2.02 Faculty Contract Authority
IV.B.2.03 Multi-Year Contracts
IV.B.2.04 Administrators

IV.B.3. Non-Contractual Employees

IV.B.3.01 Non-Contractual Employment
IV.B.3.02 Limited Appointments
IV.B.3.03 Post-Retirement Employees

IV.B.4. Volunteers and Interns

IV.B.4.01 Volunteers
IV.B.4.02 Interns

IV.B.5. Emeritus

IV.B.5.01 Emeritus Designation

IV.C. COMPENSATION

IV.C.1. Structure of Compensation

IV.C.1.01 Compensation
IV.C.1.02 Responsibility for Compensation Plan
IV.C.1.03 Objectives of Compensation Plan

IV.C.2. Overtime Compensation

IV.C.2.01 Eligible Employees
IV.C.2.02 Requirement of Compensation
IV.C.2.03 Assignment of Overtime
IV.C.2.04 Distribution of Overtime
IV.C.2.05 Compensatory Time in Lieu of Overtime

IV.C.3. Faculty Rank

IV.C.3.01 Assistant Professor
IV.C.3.02 Associate Professor
IV.C.3.03 Professor

IV.C.4. Temporary Duties

IV.C.4.01 Substitution in the Classroom
IV.C.4.02 Replacement Instructor
IV.C.4.03 Interim Appointment
IV.C.4.04 Acting Capacity

IV.D. EMPLOYEE RESPONSIBILITIES

IV.D.1. Employees Workweek

IV.D.1.01 Workweek

IV.D.2. Full Time Faculty Workload

IV.D.2.01 Workload
IV.D.2.02 Definitions
IV.D.2.03 Teaching Assignments

IV.D.3. Ethical Standards

IV.D.3.01 Ethical Standards

IV.D.4. Additional Employment and Consulting

IV.D.4.01 Additional Employment
IV.D.4.02 Additional Employment - Consulting or Self Employment
IV.D.4.03 Commissioned Peace Officer

IV.D.5. Conflict of Interest

IV.D.5.01 Use of Official Authority Prohibited
IV.D.5.02 No Public Funds for Political Purposes
IV.D.5.03 Candidacy for Public Office
IV.D.5.04 Non-Elective State or Federal Office
IV.D.5.05 Use of System Equipment
IV.D.5.06 Receipt of Gifts
IV.D.5.07 Travel Bonuses
IV.D.5.08 Disclosure of Interest in Property to be Acquired

IV.D.6. Reporting and Investigating Dishonesty and Fraud

IV.D.6.01 Internal Control Systems
IV.D.6.02 Actions Constituting Fraud
IV.D.6.03 Investigation Responsibilities
IV.D.6.04 Non-Retaliation
IV.D.6.05 Confidentiality

IV.D.7. Copyright

IV.D.7.01 Compliance with Requirements of the U.S. Copyright Act
IV.D.7.02 Infringing Materials on LSCS Website
IV.D.7.03 Fair Use
IV.D.7.04 Reproduction or Distribution of Information

IV.D.8. Intellectual Property

IV.D.8.01 Definitions
IV.D.8.02 Purpose
IV.D.8.03 General Policy
IV.D.8.04 Applicability

IV.D.9. Ownership, Use and Control of Intellectual Property

IV.D.9.01 Personal Works and Scholarly Work
IV.D.9.02 System-supported Work
IV.D.9.03 Release of System-supported Work to Creators
IV.D.9.04 Electronically Developed Course Materials
IV.D.9.05 Review and Reconsideration of Decisions

IV.D.10. Drugs and Alcohol in the Workplace

IV.D.10.01 Definitions
IV.D.10.02 Alcohol and Drug Free Workplace
IV.D.10.03 Alcoholic Beverages at College System Events and Activities
IV.D.10.04 Employee who Appears to be Under the Influence on the job
IV.D.10.05 Report of Conviction for Drug Related Offense
IV.D.10.06 Assistance to Employees
IV.D.10.07 Special Provision
IV.D.10.08 Distribution of Policy

IV.D.11. Use of System Computing Resources

IV.D.11.01 System Property
IV.D.11.02 E-mail Privileges
IV.D.11.03 Confidentiality
IV.D.11.04 Records
IV.D.11.05 Prohibited Use
IV.D.11.06 Overloading of Computer Resources
IV.D.11.07 Procedures

IV.E. EMPLOYEE BENEFITS

IV.E.1. Comprehensive Benefits

IV.E.1.01 Benefit Plan
IV.E.1.02 Medical Plan
IV.E.1.03 Continuation of Health Insurance Benefits - Eligible Retiring Board Members
IV.E.1.04 Payment of Health Insurance Benefits - Board Members
IV.E.1.05 Continuation of Group Insurance Benefits
IV.E.1.06 Tex-Flex Participation
IV.E.1.07 Workers' Compensation Benefits
IV.E.1.08 Family Medical Leave

IV.E.2. Employee Retirement Benefits

IV.E.2.01 Social Security and Medicare
IV.E.2.02 LSCS Benefit Plans
IV.E.2.03 Retirement Benefits
IV.E.2.04 Teacher Retirement System (TRS)
IV.E.2.05 Optional Retirement Program
IV.E.2.06 TIAA-CREF Plan
IV.E.2.07 Tax Deferred Annuity (TDA)
IV.E.2.08 Texa$aver 457 Plan
IV.E.2.09 Retirement

IV.E.3. Leaves and Absences

IV.E.3.01 Leave
IV.E.3.02 Sick Leave - Eligibility
IV.E.3.03 Use of Sick Leave
IV.E.3.04 Personal Leave
IV.E.3.05 Professional Leave
IV.E.3.06 Vacation Leave - Eligibility
IV.E.3.07 Accrual of Vacation Leave
IV.E.3.08 Change of Position
IV.E.3.09 Bereavement Leave
IV.E.3.10 Holidays
IV.E.3.11 Religious Holy Days
IV.E.3.12 Jury Duty or Legal Duty
IV.E.3.13 Military Service Non-Discrimination
IV.E.3.14 Military Leave - Short Term
IV.E.3.15 Military Leave - Long Term
IV.E.3.16 Leave of Absence without Pay
IV.E.3.17 Disability - Long-Term Disability
IV.E.3.18 Disability - Short Term Disability
IV.E.3.19 Sabbatical Leave
IV.E.3.20 Faculty Leave Banking
IV.E.3.21 Sick Leave Pool

IV.E.4. Comprehensive Disability Program

IV.E.4.01 Disability or Injury
IV.E.4.02 Scope
IV.E.4.03 Definitions
IV.E.4.04 General Provisions
IV.E.4.05 Family Medical Leave
IV.E.4.06 Return to Full Duty
IV.E.4.07 Long-Term Disability Insurance
IV.E.4.08 Medical Records

IV.E.5. Workers' Compensation Program

IV.E.5.01 Options
IV.E.5.02 Definitions
IV.E.5.03 Coverage
IV.E.5.04 Reporting Responsibility
IV.E.5.05 Notice to System Employees
IV.E.5.06 No Retaliation or Discrimination
IV.E.5.07 Sick and Vacation Leave Use

IV.E.6. Family and Medical Leave Act

IV.E.6.01 Eligibility
IV.E.6.02 FMLA Year
IV.E.6.03 Intermittent Leave Option
IV.E.6.04 Instructional Employees
IV.E.6.05 Continuity of Health Plan Coverage
IV.E.6.06 Use of Vacation and Sick Leave
IV.E.6.07 Workers' Compensation and FMLA
IV.E.6.08 Restoration to Position
IV.E.6.09 Married Family Members
IV.E.6.10 No Restoration to Position
IV.E.6.11 Notice

IV.E.7. Employee Medical Issues and Examinations

IV.E.7.01 Testing for Communicable Diseases
IVE.7.02 Employee Physical Examinations
IV.E.7.03 Reasonable Accommodations
IV.E.7.04 Exposure to Blood-borne Pathogens
IV.E.7.05 Immunization and Testing
IV.E.7.06 Workers' Compensation

IV.E.8. Accommodating Employees with Disabilities

IV.E.8.01 Legal Obligations
IV.E.8.02 Request for Accommodation
IV.E.8.03 Consideration of a Request for an Accommodation
IV.E.8.04 Referral to System Medical Professional
IV.E.8.05 Denial of Requested Accommodation
IV.E.8.06 Confidentiality of Medical Documentation

IV.F. EMPLOYEE RIGHTS AND PRIVILEGES

IV.F.1. Expense and Travel Reimbursement

IV.F.1.01 Expense Reimbursements
IV.F.1.02 Personal Automobile

IV.F.2. Professional Development and Educational Reimbursements

IV.F.2.01 Required Development
IV.F.2.02 Professional Development Activities
IV.F.2.03 Membership Organization
IV.F.2.04 Reimbursement of Tuition and Fees
IV.F.2.05 Eligibility for Reimbursement of Tuition and Fees
IV.F.2.06 Allowable Courses

IV.F.3. Wellness Program

IV.F.3.01 Purpose
IV.F.3.02 Release Time

IV.F.4. Unlawful Discrimination and Prohibited Harassment

IV.F.4.01 Policy
IV.F.4.02 Definition of Unlawful Discrimination, Sexual Discrimination and Sexual Violence
IV.F.4.03 Conduct which may Constitute Unlawful Sexual Harassment
IV.F.4.04 Conduct which may Constitute Unlawful Sexual Violence
IV.F.4.05 Conduct which may Constitute Unlawful Discrimination
IV.F.4.06 Employee, Faculty and Student Responsibilities
IV.F.4.07 Educational Setting
IV.F.4.08 Addressing Complaints of Sexual Harassment, Sexual Violence and Unlawful Discrimination
IV.F.4.09 Disciplinary Action
IV.F.4.10 Confidentiality
IV.F.4.11 No Retaliation for filing a Complaint of Sexual Harassment or Unlawful Discrimination
IV.F.4.12 System Equal Employment Officer ("EEO") and Complaints of Sexual Harassment and Unlawful Employment Discrimination
IV.F.4.13 State and Federal Agencies
IV.F.4.14 Compliance and Training

IV.F.5. Prohibited Harassment - (Incorporated within Section F.4 above)

IV.F.6. Employee Safety and Health: Hazard Communication

IV.F.6.01 Employee Safety/Health
IV.F.6.02 Responsibility
IV.F.6.03 Smoking Prohibited

IV.F.7. Performance Evaluations

IV.F.7.01 Professional and Support Staff
IV.F.7.02 Performance Evaluation Intervals
IV.F.7.03 Review of Performance Evaluation
IV.F.7.04 Performance Evaluation Criteria
IV.F.7.05 Employee Review Conference
IV.F.7.06 Faculty Assessment
IV.F.7.07 Purpose of the Faculty Assessment
IV.F.7.08 Administrative Staff
IV.F.7.09 Administrative Review of Evaluation

IV.F.8. Change in Contract Status

IV.F.8.01 Definition
IV.F.8.02 Notice
IV.F.8.03 Change of Status Grievance Rights

IV.F.9. Resignation by Contract Employee

IV.F.9.01 Resignation

IV.F.10. Review and Grievance Process

IV.F.10.01 Policy
IV.F.10.02 Non Retaliation Policy
IV.F.10.03 Scope and Definition
IV.F.10.04 Prohibition of Serial Grievances
IV.F.10.05 Representation
IV.F.10.06 Open Door Resolution Process
IV.F.10.07 Non-Contractual Employee Grievance Process
IV.F.10.08 Non-Contractual Employee Grievance Procedure
IV.F.10.09 Contractual Employee Grievance Process
IV.F.10.10 Contractual Employee Grievance Procedure
IV.F.10.11 Appeal by Contractual Employee
IV.F.10.12 Contractual Post-Termination Hearing
IV.F.10.13 Timeliness

IV.F.11. Corrective Action and Discipline
IV.F.11.01 Definition
IV.F.11.02 Purpose
IV.F.11.03 Exceptions to this Policy
IV.F.11.04 Levels of Corrective Action
IV.F.11.05 Corrective Action Procedures
IV.F.11.06 Discharge
IV.F.11.07 Decision-Making Leave

IV.F.12. Reduction in Force

IV.F.12.01 Purpose
IV.F.12.02 Hearing on Proposed Reduction in Force
IV.F.12.03 Consideration of RIF Affecting Faculty
IV.F.12.04 Proposal of RIF Affecting Faculty
IV.F.12.05 Notice to Contractual Employees
IV.F.12.06 Re-Employment/Restoration of Benefits - Contractual Employees
IV.F.12.07 Contractual Employee Reinstatement
IV.F.12.08 Request for Review - Contractual Employees
IV.F.12.09 Review Hearing Procedures - Contractual Employee
IV.F.12.10 Rights of Non-contractual Employees in a RIF
IV.F.12.11 Continuation of Benefits

IV.F.13. Discharge of Employees

IV.F.13.01 Policy
IV.F.13.02 Discharge for Cause
IV.F.13.03 Immediate Discharge
IV.F.13.04 Suspension with or without Pay
IV.F.13.05 Appeal for Contractual Employee