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Documentation Guidelines

Download the Disability Services Documentation Guidelines (pdf)

Documentation of a disability must be recent and include evaluation from a qualified professional who holds the credentials necessary to make the diagnosis. Guidelines are provided to ensure that the documentation is adequate and appropriate to not only verify the presence of a disability but also to provide relevant information to help determine the most appropriate accommodations for the student.

Documentation of a learning disability should include the most recent diagnostic testing summarizing the diagnosis of the learning disability and include intelligence and achievement testing results.  Specific recommendations for accommodations for both the classroom and testing and a description of why these specific accommodations are needed is helpful and will be given consideration.  Current documentation generally should be no more than three years old or use adult testing instruments. Students with documentation that is not current but otherwise meets college standards may be eligible for one semester of provisional accomodations while seeking reevaluation. Please note that an IEP and 504 plan are not sufficient documentation of a disability.

Documentation of many other disabilities can be accomplished through a formal letter from a licensed professional. The letter should state:

  • The diagnosis including the diagnostic criteria;
  • Severity and prognosis;
  • A description of the current limitations of the disability on the educational setting.

Specific recommendations for accommodations for both the classroom and testing and a description of why these specific accommodations are needed is helpful and will be given consideration.

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